Free To Do List Software Task Management Software . Efficient To-Do List

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What is a benchmark definition and meaning .

  1. Record Contacts' Detailed Info with Comment Function, such as Habits and Hobbies
  2. Easy to Sync Data across PCs and Mobile Phones
  3. Create Groups without Limitation for Management
  4. Search and Find out Info Fast and Easily
  5. Add Attachments Pictures
  6. Mobile Version is Totally FREE !

Latest Version: 5.50 Build 542  Price: $29 Adobe Camera Raw 7 1 Plugin for Adobe Photoshop

95 (free 30-day trial)
System Requirements: Windows 10/8/7/XP/Vista, Android, iOS
Languages: English, Armenian, български, hrvatski, čeština, Dansk, Nederlands, فارسی, suomalainen, français, Deutsch, ελληνικά, magyar, Indonesia, italiano, 한국의, Lietuvos, Norsk, polski, português, русский, 简体中文, 繁體中文, 日本語, Thai, slovenščina, español, svensk, Türk, Український, عربي, Slovenčina


Do you often feel overwhelmed by the amount of work you have to do Do you find yourself missing deadlines Or do you sometimes just forget to do something important, so that people have to chase you to get work done

All of these are symptoms of not keeping a proper "To-Do List." These are prioritized lists of all the tasks that you need to carry out. They list everything that you have to do, with the most important tasks at the top of the list, and the least important tasks at the bottom.

By keeping such a list, you make sure that your tasks are written down all in one place so you don't forget anything important. And by prioritizing tasks, you plan the order in which you'll do them, so that you can tell what needs your immediate attention, and what you can leave until later.

To-Do Lists are essential if you're going to beat work overload. When you don't use them effectively, you'll appear unfocused and unreliable to the people around you.

When you do use them effectively, you'll be much better organized, and you'll be much more reliable. You'll experience less stress, safe in the knowledge that you haven't forgotten anything important. More than this, if you prioritize intelligently, you'll focus your time and energy on high-value activities, which will mean that you're more productive, and more valuable to your team.

Keeping a properly structured and thought-out list sounds simple enough. But it can be surprising how many people fail to use them at all, never mind use them effectively.

In fact, it's often when people start to use them effectively and sensibly that they make their first personal productivity breakthroughs, and start making a success of their careers. The video, below, gives some tips on how you can start to use To-Do Lists more effectively.

Click here to view a transcript of this video.

Preparing a To-Do List

Start by downloading our free template. Then follow these steps:

Step 1:

Write down all of the tasks that you need to complete. If they're large tasks, break out the first action step, and write this down with the larger task. (Ideally, tasks or action steps should take no longer than 1-2 hours to complete.)

You may find it easier to compile several lists (covering personal, study, and workplace, for example). Try different approaches and use the best for your own situation.

Step 2:

Run through these tasks allocating priorities from A (very important, or very urgent) to F (unimportant, or not at all urgent).

If too many tasks have a high priority, run through the list again and demote the less important ones. Once you have done this, rewrite the list in priority order.

Using Your To-Do List

To use your list, simply work your way through it in order, dealing with the A priority tasks first, then the Bs, then the Cs, and so on. As you complete tasks, tick them off or strike them through.

What you put on your list and how you use it will depend on your situation. For instance, if you're in a sales-type role, a good way to motivate yourself is to keep your list relatively short, and aim to complete it every day.

But if you're in an operational role, or if tasks are large or dependent on too many other people, then it may be better to focus on a longer-term list, and "chip away" at it day-by-day.

Many people find it helpful to spend, say, 10 minutes at the end of the day, organizing tasks on their list for the next day.

Using Software

Although using a paper list is an easy way to get started, software-based approaches can be more efficient in spite of the learning curve. These can remind you of events or tasks that will soon be overdue, they can also be synchronized with your phone or email, and they can be shared with others on your team, if you're collaborating on a project.

There are many time management software programs available. At a simple level, you can use MSWord or MSExcel to manage your lists. Some versions of Microsoft Outlook, and other email services such as Gmail, have task lists as standard features. Remember the Milk is another popular online task management tool that will sync with your smartphone, PDA, or email account. It can even show you where your tasks are on a map. Other similar services include Todoist and Toodledo.

One of the biggest advantages to using a software-based approach to manage your list is that you can update it easily. For example, instead of scratching off tasks and rewriting the list every day, software allows you to move and prioritize tasks quickly.

All of us think, plan and work differently. A program that works well for a colleague might not work well for you simply because you learn and think in your own way. This is why it's useful to research and try several different ways of compiling your list before deciding on a single system.


To-Do Lists can help you get, and stay, on top of important projects and piles of tasks or decisions.

For instance, imagine you're heading a team that's working on a project. There are so many tasks to do, and so many people doing them, that staying on top of it all seems overwhelming.

In this situation, structure your list by team member, writing out tasks and deadlines for every person on the project. Each day as you write out your own tasks that need completion, you can also check your Team To-Do List to see who's working on what, and if anything is due in that day. You can also include other tasks that you need to complete as part of your job.

Or, imagine you're in a sales role and have a long list of people who you need to talk to. You write out a list of everyone you need to call and every client you need to see, and start prioritizing.

You know that one client is really keen on your product and is ready to buy, so you prioritize them with an "A" – this is a prospect that's really worth focusing on. Conversely, you know that another prospect is playing you off against several competitors, meaning that you'll make less profit, and that there's a reasonable chance that you won't get the business. You prioritize this person with a "D". It's worth making some effort here, but you should focus most of your attention on better prospects.

To-Do Lists are particularly useful when you have a small number of tasks that you need to complete. However, they can become cumbersome when you have too many items on them, or when you need to progress multiple projects. At this stage, it's worth starting to use Action Programs, which are designed to manage more complex situations reliably.

To be well organized in the workplace, you need to be using To-Do Lists. By using them, you will ensure that:

  • You remember to carry out all necessary tasks.
  • You tackle the most important jobs first, and don't waste time on trivial tasks.
  • You don't get stressed by a large number of unimportant jobs.

Start by listing all of the tasks that you must carry out.

Mark the importance of the task next to it, with a priority from A (very important) to F (unimportant). Redraft the list into this order of importance. Then carry out the jobs at the top of the list first. These are the most important, most beneficial tasks to complete.

You can also use software-based approaches to manage your list. You can often access these from anywhere, and they can often be synced with your Smartphone or PDA avast free antivirus SERIAL TILL 2038

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To Do Lists - Time Management Training from

To-Do DeskList is a simple desktop to-do software that is powerful in its simplicity and effectiveness.

To-Do DeskList surprised us by delivering a fresh, unusual design and just the right number of features. If you're in the market for an unobtrusive but flexible task manager, this just might be the one.

To-Do DeskList's interface is sleek and attractive. (...) We appreciate its ability to take something as mundane as a to-do list and make it stylish and kind of fun. We recommend this program to all users.

CNet Review
This list is that it is exactly what I've been looking for! Thanks for such a great tool.
Emma L, USA

To-Do DeskLists's development has been inspired by real situations at work or home when new small to-do's or thoughts come to mind while working and it is not efficient to place them into a complex to-do list software. There are several ways how to handle such fleeting ideas - write them on paper, store them in a text file, or forget them after a few seconds. Since none of these methods is efficient, To-Do DeskList was made to help with storing such tasks and thoughts into a well-arranged and well designed to-do list in a way as simple and fast as possible.

  • Simple, nice looking and easy-to-use interface
  • To-Do Notes placed directly on your desktop
  • Assigning priority levels to to-dos
  • All to-dos can have a reminder to a specific date and time
  • Hotkeys for adding a new to-do and displaying all to-do notes in front of other windows
  • Sorting To-Do Notes by priority or by date
  • Well-arranged to-do list on your desktop instead of a complex structure
  • Minimalistic design
Thank you so much for your amazing to do list - it is just what i need to sort my life out ;-) It really is amazing - its completely sorted out my desktop and masses of .txt files.
Chilly B., USA

As such, To-Do DeskList aims to provide a fast and effective way to store your to-dos when you don't want or don't need to store them in a complex hierarchical structure and you prefer simplicity over thinking about how you should categorize your tasks etc. Oftentimes, capturing a task doesn't take more than a few words to write down, and you can avoid opening a complex to-do list software altogether. For these situations To-Do DeskList was made.

With a simple and friendly interface, To-Do DeskList tries to offer an easy way to jot things down and receive notifications for the tasks at the time you specify. It is an easy way to keep track of your daily tasks and make sure you do not forget them. it installs quickly and handling it is no difficult task.

To-Do DeskList has some pretty powerful options itself. For instance, the freebie allows you to synchronize the tasks across multiple computers or share your to-do lists with other users of the program, based on an invitation code.

Softpedia Review

Want a more powerful task notes organizer

If you have more than 10 tasks to manage, need to manage recurring tasks, have multiple projects going on, or just want to store more elaborate notes (perhaps even with rich formatting and images), then definitely check out our most popular product, Swift To-Do List.

Swift To-Do List, with over 500.000 downloads and customers in 103 countries, 8 years of very intensive development, and myriads of incredible features, is likely the best to-do list software ever created for Windows.

With Swift To-Do List, you will eliminate forgetting, stress, overwhelm and procrastination. You will finally feel in control, and become more efficient, productive, and ultimately be able to create the success you want.

Download the fully functional 30-day trial of Swift To-Do List now, and get started immediately! Being organized has never been easier Crusader Kings

- By Jiri Novotny, Dextronet co-founder

Energy Rating

Product Price Download Now Note
Efficient Diary Pro
for Windows
$29.95 Windows This is a self-installing file called EfficientDiaryPro-Setup.exe. After the download is complete, run it and follow the screen prompts.
Efficient Diary Pro for Android
Free Android
Efficient Diary Pro for iOS
Free iOS
Efficient Diary Pro for Windows
Latest Version: 5.50 Build 542
Release Date: 2018.5.29
System Requirements: Windows 10/8/7/XP/Vista
Efficient Diary Pro for Android (Efficcess)
Latest Version: 1.10 Build 111
Release Date: 2018.5.29
Efficient Diary Pro for iOS (Efficcess)
Latest Version: 1.10 Build 103
Release Date: 2018.5.29
Supported Languages
English, Armenian, български, hrvatski, čeština, Dansk, Nederlands, فارسی, suomalainen, français, Français (Canadien), Deutsch, ελληνικά, magyar, Indonesia, italiano, 한국의, Lietuvos, Norsk, polski, português, Português (Brasil), русский, 简体中文, 繁體中文, 日本語, slovenščina, Thai, español, svensk, Türk, Український, عربي, Slovenčina
[More languages.. BitDefender 2013 LifeTime Activator


Efficient Address Book - Free Address Book Software .

  1. Set the Importance of Each Event, with Colorful Labels
  2. Easy to Sync Data across PCs and Mobile Phones
  3. Remind Effectively at a Right Time
  4. Support Calendar Views (Day, Week, Month and Year)
  5. Set the Recurrent Events, Periodical Reminder
  6. Mobile Version is Totally FREE !

Latest Version: 5.50 Build 542  Price: $29 avast free antivirus setup

95 (free 30-day trial)
System Requirements: Windows 10/8/7/XP/Vista, Android, iOS
Languages: English, Armenian, български, hrvatski, čeština, Dansk, Nederlands, فارسی, suomalainen, français, Deutsch, ελληνικά, magyar, Indonesia, italiano, 한국의, Lietuvos, Norsk, polski, português, русский, 简体中文, 繁體中文, 日本語, Thai, slovenščina, español, svensk, Türk, Український, عربي, Slovenčina


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